Ops/Office Manager

at Ems.ai in London

(₤30 - ₤40 per year)

A little bit about Ems:


ems.ai
Ems is your very own personal assistant who can help you find the perfect place for to live, based on what matters most to you. Ems is empowering home movers to find a place they truly love & gets to know you to create personalised search.


We’re looking for a super organised Operations Manager with plenty of experience in setting up and running a business. You’ll be a key player in the team, ensuring we’re kept on target and that the business is running as it should be.


About your role:


You’ll be responsible for managing the day-to-day running of the business and be the primary point of contact for the following areas:


Facilities: Including sourcing and maintaining offices space, negotiating leases, and any ad hoc duties needed therein (ordering supplies, booking meeting spaces…)


HR: Setting up and overseeing any recruitment within the business including creating job descriptions, advertising the role, sitting in on interviews and offering feedback and guidance to founder.
Onboarding new employees – creating employment contracts/liaising with lawyer, ensuring equipment purchased and set up in advance of start-date, monitoring staff holidays and absence.


Legal: Responsibility for all legal documentation of the company, including regular correspondence with Companies House, filings of all relevant documents, managing shareholders agreements and ensuring the company remains legally compliant. You’ll also be responsible for applying for grants where relevant to the business (Research & Development)


Finance: Sole responsibility for the bank account and setting up accounting software. This will include ensuring invoices are paid on time, discrepancies dealt with effectively and online accounting software reconciled weekly (Xero). You’ll also be the main point of contact with the accountants, and have responsibility for providing financial reports to the board, along with assisting with VAT returns alongside accountants.


IT: You’ll ensuring the company has the the right equipment with the relevant security and software in place to enable employees to carry out their work.


EA duties:


Diary & email management
Personal finances for Founder including managing private company (invoicing, reconciling bank account and necessary filings with accountants)
Personal tasks for Founder



You’ll be:


An incredibly organised and on the ball individual, who has the ability to multi-task whilst staying focussed on important and often tight deadlines
Experienced with being an independent learner
Comfortable with being the sole contact and managing responsibility for major business units within the company
Full of positive energy and be up for the challenge


About us:


We’re a small but lively team based in Old Street who are passionate, driven and totally committed to solving the problem of moving home and how painful it currently is. We’ve got a pretty impressive team on board already, so you’ll be working with some of the best in a collaborative environment to ensure plenty of learning as we go. We work really hard but we make sure we’re having fun whilst we do it. Most of all, we love our jobs and we really do believe we’re going to change the world of property search forever!


What’s in it for you?


In return for your commitment, dedication and time we are looking to offer a competitive salary and benefits including flexitime & unlimited holiday.


*please note that salary is calculated on a pro-rata basis.


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Published at 21 Apr 2017
Expires on 21 Jun 2017
Viewed: 220 times


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