event Manager wanted for Drone racing / virtual reality event

at H & S group LTD. in London

(₤9 per hour)

The Event Coordinator will provide technical information, specialized assistance and customer service to internal and external customers. This is a full-time, exempt, benefited position on the Parks Permitting Team. Typical hours are 10am - 4pm (flexible) Monday through sunday.

This position performs full performance professional level work coordinating events and providing administrative support for events and activities held at different locations of london.

Job Responsibilities:

Coordinates logistical, technical and administrative support for activities held within the event facilities
References and interprets relevant policies, rules, regulations and procedures regarding permitting of the event facilities
Demonstrates knowledge of the various event facility locations, attributes, application of fees, restrictions and other pertinent information
Reviews and evaluates applications and permit requirements to determine accuracy, completeness, and compliance. Meets set deadlines for the processing and distribution of permits and reconciliation of damage deposits. Generates permits by ensuring all requirements including paperwork, deposits, and payments are met
Effectively markets event facilities, updates and distributes marketing collateral, and updates website information
Prepares, tracks, and monitors budget revenue and expense budgets. Prepares purchasing paperwork for expenditures
Oversees custodial and security (alarm) contracts as well as consumable inventory, purchasing, and monitoring
Development and ongoing update of internal and customer facing policies, procedures, rules and regulations
Ensures staff certifications (AED/First Aid/CPR) are current, executes Manager on Duty Emergency Action Plan training (incident reporting and analysis), and conducts facility inspections to limit City's liability exposure, ensures adherence to all local, state, national safety standard
Maintains a high proficiency in permitting software use as well as software necessary to input information/data and to create, edit, compile, manipulate and retrieve files and/or databases and create reports
Attends and actively participates in Departmental and business unit trainings and meetings
Interacts professionally, courteously, and accurately with a high volume of customers in person and by phone and email with a high level of patience. Resolves routine and sometimes sensitive issues autonomously
Performs other related duties as assigned.

About You
We are looking for an enthusiastic, organized and confident professional with proven customer service, facility booking/reservation, and facility management experience as well as strong oral and written communication skills. We need someone who is self-driven and has the time-management skills to be able to thrive in a fast-paced, high-volume environment.

Our ideal candidate will possess the following:

Recent experience with facility booking/reservations for the private/public sector or a municipality
Recent experience with facility management, capital improvement project management/involvement
Experience with the following software programs:
Microsoft Office Suite: Outlook, Excel, Word
ActiveNet
Experience applying policies, rules, regulations and procedures to specific problems
Experience explaining policies, rules, regulations and procedures to customers
Flexibility to work evenings and weekends as needed.

We realize your time is valuable so please do not apply unless you have the following minimum qualifications:
Bachelor's Degree in Event Management, Hospitality, Marketing or related degree.
Three 6 month of experience assisting with scheduling events, booking reservations, selling venues or related experience.
A combination of appropriate education and experience can be substituted for the minimum education and experience requirements on a year for year basis.
Valid Driver's License at the time of application and kept current as a condition of employment.

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Published at 14 Nov 2017
Expires on 14 Jan 2018